Business ethics

Complying with ethical standards and laws is the starting point for all actions and decisions at Kalmar. Behaving ethically is the responsibility of every employee at Kalmar and a requirement to the company’s business partners. The role of Kalmar’s management is to send a clear message from the top and enable the creation of structures which ensure that compliance risks are effectively assessed, controlled and mitigated not only within the own operation but throughout the whole value chain.  

Kalmar has a robust risk-based Ethics & Compliance programme, which focuses on preventing, detecting and responding to potential misconduct, and ensures that related risks are managed effectively and consistently throughout the organisation. The Ethics & Compliance (E&C) team consists of experienced professionals that drive and monitor the overall E&C programme, conducts regular E&C risk assessments, administers the SpeakUp channels and ensures that reported concerns are handled independently, promptly and professionally, oversees Kalmar’s third party and export controls programmes, and provides E&C guidance and support to the whole organisation.

• Prevent - Educate Kalmar employees on E&C policies and laws, build a culture of integrity and respect within Kalmar’s organisation, counsel leaders and employees through E&C challenges, build and monitor effective controls against fraud and other misconduct
• Detect - Administer Kalmar’s confidential SpeakUp reporting channel available to colleagues and partners, professionally conduct and oversee E&C investigations of identified concerns, monitor core controls for potential misconduct.
• Respond - Ensure that Kalmar responds promptly and appropriately when there is substantiated misconduct or critical gaps in its control frameworks

The Ethics & Compliance team supports the company’s divisions with proactive advice, information and training and by conducting internal investigations. Through mandatory Code of Conduct e-learning courses, Kalmar trains its employees on ethics and compliance-related topics and provides exercises and examples that help employees with ethical dilemmas. The Code of Conduct training always includes content on anti-corruption and anti-bribery.

The Speak Up line

Accesibility

Kalmar’s SpeakUp line is an externally hosted channel that is available to all stakeholders to report observed or suspected non-compliance with Kalmar’s Code of Conduct, other internal policies or applicable laws and regulations in a safe and confidential manner. The channel can be accessed at: https://kalmar.speakup.report/global

• Employees can access the SpeakUp line via the company intranet and the public company website. Awareness of the channel is raised during employee induction, annual mandatory Code of Conduct training, and through regular internal communications.
• Business partners and other interested parties can access the SpeakUp line via the company website and through the Business Partner Code of Conduct.

Please note that in some countries legal restrictions may apply to what can be reported through the SpeakUp line. Relevant information on such restrictions is provided when accessing the system.

Confidentiality

The SpeakUp line enables confidential reporting and, where legally permitted, anonymous reporting. All reports and related information are handled confidentially by specifically appointed persons within the Ethics & Compliance function. Reported concerns are assessed confidentially and investigated when appropriate. The seriousness of the allegation determines the scope of the investigation and any necessary preventive or corrective actions.

Non-retaliation

Kalmar strictly prohibits any form of retaliation against anyone who raises a concern in good faith. Harassment, victimisation or any negative consequences for reporting possible violations will not be tolerated. These protections apply to all good faith reports, even if the concern is not substantiated following investigation.

A person reporting a concern does not need to have conclusive evidence of misconduct; however, reports must always be made in good faith. Intentionally false, malicious or vexatious reports may lead to disciplinary or other appropriate actions, and in such cases non-retaliation protections do not apply.

Third Party Risks

Kalmar’s robust Business Partner compliance programme ensures that all new sales partners – primarily dealers and agents – are properly screened and trained on Kalmar’s anti-corruption and related compliance policies.The screening process is crucial to verify that all business partners are engaged for lawful purposes, are fit for purpose and commit to adhere to Kalmar's ethical principles. As part of the Business Partner compliance programme, Code of Conduct training is provided to dealers and agents operating in high risk jurisdictions.  

Kalmar Code of Conduct

Kalmar Code of Conduct - ENGLISH        

Kalmar Code of Conduct - FINNISH

Kalmar Code of Conduct - ARABIC 

Kalmar Code of Conduct - BULGARIAN

Kalmar Code of Conduct - CHINESE simplified

Kalmar Code of Conduct - DANISH

Kalmar Code of Conduct - DUTCH

Kalmar Code of Conduct - FRENCH

Kalmar Code of Conduct - GERMAN

Kalmar Code of Conduct - GREEK

Kalmar Code of Conduct - ITALIAN

Kalmar Code of Conduct - JAPANESE

Kalmar Code of Conduct - KOREAN

Kalmar Code of Conduct - MALAY

Kalmar Code of Conduct - NORWEGIAN

Kalmar Code of Conduct - POLISH

Kalmar Code of Conduct - PORTUGUESE

Kalmar Code of Conduct - RUSSIAN 

Kalmar Code of Conduct - SPANISH

Kalmar Code of Conduct - SWEDISH